TYPE: STAGE

DISCPLINE: RH

REGION: DUBLIN

DEBUT: A DEFINIR

DUREE: A DEFINIR

HR Administrator

Responsibilities:

• In conjunction with the HR Manager and the Marketing department prepare all marketing material including updating the website for the Graduate Recruitment and Summer Internship programmes.
• Manage the administration of all application forms received and prepare all acknowledgements and correspondence to applicants.
• Co-ordinate and participate in university milk rounds.
• Prepare interview schedule.
• Organise relevant social events for both the summer internship programme and annual trainee solicitor recruitment.
• Co-ordination of all starter and leaver administration.
• Set up personnel files for all new starters and ensure all relevant information is obtained.
• Add new starter to firm documentation e.g. organisational charts, headcount report, and ratio document.
• Monitor and manage relocation costs for new hires
• Add new starter to firm documentation e.g. organisational charts, headcount report, and ratio document.
• Monitor and manage relocation costs for new hires
• Completion and distribution of appraisal pack to fee earners and trainee solicitors for probation, annual reviews and end of rotation assessments.
• Monthly appraisal report and resumes of appraisals.
• Preparation of salary review and bonus spreadsheets for HR department.
• Maintaining HR statistics reports including absenteeism analysis, turnover report, department structures and headcount.
• General HR Administration
• Secretarial support to HR Director and HR Manager.

Requirements:

• Ideally 1-2 years experience in a HR function within a busy, team based, environment
• Excellent analytical and administration skills are essential with a high focus on accuracy and quality.
• Excellent PC skills - This will include a high proficiency in MS Word, Excel, PowerPoint.
• Ability to build relationships at all levels within the organization
• Proven track record of excellent service to internal and external customers
• Highly organized with a strong ability to prioritise workload
• Ability to work on own initiative
• Proven interpersonal and communication skills
• Ability to work under pressure
• Essential to have a very flexible approach to work and be confident working in a  fast moving environment
• Ability to manage change effectively and be very proactive